Ensure compliance with laws and regulations
Ensure a compliant share ledger with expert support
Whether you currently maintain your share ledger in Excel or Word, or need assistance recreating it, NVR can help you establish a legally compliant share ledger in accordance with the Companies Act.
How we help you
We have helped thousands of customers create their share ledgers
Here’s how we help you create a digital share ledger in four simple steps:
1.
Data collection
You share all documentation relating to your share ledger, current ownership structure and any historical records available. This may include Excel files, Word documents or other supporting materials.
2.
Data structuring
We organise the data in chronological order and format it correctly for our systems. No documentation is too complex for our team to handle.
3.
Uploading to NVR
We digitalise your share ledger by recreating historical share ledger events step by step. During this process, the historical documentation also undergoes an integrity review. We identify and flag any inconsistencies or errors in the data to ensure accuracy.
4.
Done!
Once everything has been registered, updated reports are generated automatically – including your cap table, share ledger and a fully traceable history that is clear and easy to understand for any reader.
A long-term solution with simple event registration and built-in access for shareholders and the board.
Going forward, complex events such as stock splits and new share issues can be registered directly in the share ledger – either by us or by you. Our system automatically performs all necessary calculations, ensuring the share ledger remains accurate at all times, with full traceability and version control for all authorised stakeholders.
Prefer to create and update your share ledger yourself? Our guide shows you how to do it step by step.
Share transfers, share issues and share ledger events
We handle all types of events
NVR has been developed to cover virtually every scenario that can affect the share ledger. Below are some of the most common events we handle with ease.
Simple share transfer
One seller and one buyer.
Complex transfer
One buyer to many sellers, many sellers to one buyer, or many buyers to many sellers
New share issue
The company issues new shares by raising new capital from existing or new shareholders.
Non-cash issue
The company issues new shares in exchange for non-cash contributions from existing or new shareholders.
Bonus issue
The company increases its share capital without shareholders raising new capital, either by issuing new shares or by increasing the quota value.
Stock split
The company increases the number of shares by dividing a share into two or more shares with a lower quota value.
Reverse stock split
The company reduces the number of shares by merging two or more shares into fewer shares with a higher quota value.
Pre-emption clause and restrictions
A decision has been made to limit the transfer of shares or share classes through a pre-emption clause or other restrictions.
Share reclassification
All or individual shares are rebranded from one share class to another.
Reduction of share capital
Reduction of share capital can be carried out with or without withdrawal of shares.
Share certificates
Manage issue/cancellation of share certificates.
Dividend paid to another person
Add/remove share dividends paid to another person.
Notes
Add/remove notes.
Pledge of shares
Add/remove pledge of shares in the share ledger.
Book a meeting with us
Curious about NVR and how we can support your company?
We would be happy to discuss your needs. Book a meeting directly with one of our experts using the button below.
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Frequently asked questions about the share ledger
Everything you need to know about NVR, the share ledger, and our service.
We have built the platform together with lawyers, corporate law experts, and auditors. Our service is adapted to the Swedish Companies Act and is continuously updated in line with changes in legislation and practice. That is also why we are trusted by the most demanding clients.
Of course! Whether your current share ledger is in Excel, Word, or another system, we ensure that all data is transferred and structured correctly, fully in accordance with the Companies Act.
Start by sharing your existing documentation, such as Excel files or records of previous ownership changes. Our experienced team reviews the material, organizes it chronologically, and verifies that everything is accurate. Any historical discrepancies are identified and resolved.
Once the documentation has been validated, we recreate your share register in NVR step by step. The result is a digital, legally compliant share register with an updated cap table and a complete ownership history – ready for capital raises, due diligence, or ongoing governance.
Do you want help? You can always book an appointment with us – or request a quote directly. Contact us here!
It’s simple – either import your existing share ledger or build it directly in the platform. We provide guides, automated tools, and a support team to assist you throughout the process. Many customers are up and running in less than 30 minutes.
It is the responsibility of the board to ensure that the share ledger is created, kept up to date, and made available. Under the Companies Act, failure to comply may result in fines or imprisonment, and board members may be held personally liable for damages if someone suffers financial loss due to an incorrect or missing share ledger.
Having a correct share ledger is therefore not only a legal obligation – it also protects both the company and its shareholders. In our experience, very few companies today can produce a fully correct share ledger without investing significant time and resources in the process.
All limited companies are legally required to maintain a share ledger, but in many companies it is difficult to locate, outdated, or filled with manual errors. This creates significant risk. If the share ledger is incorrect, the company risks making faulty decisions, encountering problems during capital raises, or in the worst case becoming involved in legal disputes.
Keeping the share ledger digital is about control, transparency, and security. It greatly increases the likelihood that the information is always accurate, up to date, and accessible. This can be critical during investments, company sales, inheritance situations, and due diligence processes. It also makes collaboration with shareholders, investors, and advisors easier.
By keeping your share ledger digital in NVR, you always know where you stand – and that you are complying with the law.