Reconstruction and recreation of the share ledger
Get help reconstructing and recreating a compliant share ledger
Whether you have an incomplete share ledger in Excel or Word from previous records, or you need assistance recreating your share ledger from historical documentation, NVR can help you trace, structure and manage all relevant records and establish a compliant digital share register.
How we help you
We have helped thousands of customers reconstruct their lost or incomplete share ledger
Here’s how we help you reconstruct a lost share ledger in four simple steps:
1.
Data collection
Submit all existing documentation relating to your share ledger, including information about previous shareholders, transactions, share issues and other relevant documents such as voting lists, articles of association, subscription lists, board minutes, correspondence with shareholders and share certificates. We handle documentation in both Excel and Word formats. This is a critical step if your share ledger is missing, needs to be recreated, or contains errors.
2.
Data structuring
Our team processes and organises the data to ensure it is accurate, arranged in chronological order, and formatted correctly for upload. We also handle complex documentation and resolve issues related to a lost or inaccurate share ledger.
3.
Digitalisation in NVR's system
All share ledger events are uploaded into NVR, in strict compliance with applicable company law. This ensures a compliant reconstruction of your share ledger.
4.
All set! Your share ledger is set up and administration has been handed over
Once the process is complete, the platform automatically generates updated reports, including a current cap table, shareholder overview, and a detailed history of the share ledger and its present status. You can then manage and update your share ledger independently for any future events.
Going forward – Simple registration of share ledger events with access for shareholders and board members
With our solution, you can easily register future events such as options, stock splits and new share issues directly in the system. The platform automatically performs all calculations and updates, ensuring full traceability and version control, while shareholders and board members can view all changes in real time.
Let us help you
Would you prefer to create and update your share ledger yourself?
Our guide shows you how – step by step.
Did you know?
It is the board’s responsibility to ensure that a correct share ledger exists under the Companies Act.
A share ledger must be created as soon as all shareholders have signed the articles of incorporation.
Approximately 95% of all share ledgers in companies with more than three shareholders contain errors.
With NVR, you can update your share ledger in just a few minutes. If you are unsure at any stage, we are here to assist you.
Share transfers, share issues and share ledger events
We handle all types of events
NVR has been developed to cover virtually every scenario that can affect the share ledger. Below are some of the most common events we handle with ease.
Simple share transfer
A seller and a buyer
Complex transfer
One buyer to many sellers, many sellers to one buyer, or many buyers to many sellers
New share issue
The company issues new shares by raising new capital from existing or new shareholders.
Non-cash issue
The company issues new shares in exchange for non-cash contributions from existing or new shareholders.
Bonus issue
The company increases its share capital without shareholders raising new capital, either by issuing new shares or by increasing the quota value.
Stock split
The company increases the number of shares by dividing a share into two or more shares with a lower quota value.
Reverse stock split
The company reduces the number of shares by merging two or more shares into fewer shares with a higher quota value.
Pre-emption clause and restrictions
A decision has been made to limit the transfer of shares or share classes through a pre-emption clause or other restrictions.
Share reclassification
All or individual shares are rebranded from one share class to another.
Reduction of share capital
Reduction of share capital can be carried out with or without withdrawal of shares.
Share certificates
Manage issue/cancellation of share certificates.
Dividend paid to another person
Add/remove share dividends paid to another person.
Notes
Add/remove notes.
Pledge of shares
Add/remove pledge of shares in the share ledger.
No documentation is too complex
Using the following documentation, we reconstruct your share ledger:
Articles of association
Subscription lists
Minutes of the Annual General Meeting
Voter rolls
Certificate of registration
Dated shareholder lists
Board minutes
Correspondence with shareholders
Share transfer agreements
Copies of cancelled and outstanding share certificates
Details of shareholdings, including numbering and historical records
Discussions with former company representatives, where necessary
What our customers think
This is what some of our customers have to say about NVR.
Do you need help reconstructing a lost share ledger?
Book a meeting with us
Interested in NVR and our digital share register software? We would be happy to discuss your requirements. Book a meeting directly with one of our experts using the button below.
Get in touch
Do you have a question or would you like to discuss your specific requirements? Complete the form or send an email to sales@nvr.se, and we will get back to you shortly.
Frequently asked questions about the share ledger
Everything you need to know about NVR, the share ledger, and our service.
We have built the platform together with lawyers, corporate law experts, and auditors. Our service is adapted to the Swedish Companies Act and is continuously updated in line with changes in legislation and practice. That is also why we are trusted by the most demanding clients.
Of course! Whether your current share ledger is in Excel, Word, or another system, we ensure that all data is transferred and structured correctly, fully in accordance with the Companies Act.
Start by sharing your existing documentation, such as Excel files or records of previous ownership changes. Our experienced team reviews the material, organizes it chronologically, and verifies that everything is accurate. Any historical discrepancies are identified and resolved.
Once the documentation has been validated, we recreate your share register in NVR step by step. The result is a digital, legally compliant share register with an updated cap table and a complete ownership history – ready for capital raises, due diligence, or ongoing governance.
Do you want help? You can always book an appointment with us – or request a quote directly. Contact us here!
It’s simple – either import your existing share ledger or build it directly in the platform. We provide guides, automated tools, and a support team to assist you throughout the process. Many customers are up and running in less than 30 minutes.
It is the responsibility of the board to ensure that the share ledger is created, kept up to date, and made available. Under the Companies Act, failure to comply may result in fines or imprisonment, and board members may be held personally liable for damages if someone suffers financial loss due to an incorrect or missing share ledger.
Having a correct share ledger is therefore not only a legal obligation – it also protects both the company and its shareholders. In our experience, very few companies today can produce a fully correct share ledger without investing significant time and resources in the process.
All limited companies are legally required to maintain a share ledger, but in many companies it is difficult to locate, outdated, or filled with manual errors. This creates significant risk. If the share ledger is incorrect, the company risks making faulty decisions, encountering problems during capital raises, or in the worst case becoming involved in legal disputes.
Keeping the share ledger digital is about control, transparency, and security. It greatly increases the likelihood that the information is always accurate, up to date, and accessible. This can be critical during investments, company sales, inheritance situations, and due diligence processes. It also makes collaboration with shareholders, investors, and advisors easier.
By keeping your share ledger digital in NVR, you always know where you stand – and that you are complying with the law.
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